People’s lives and therefore safe office space are a top priority for any employer. This pandemic and risk of contagion push companies to redesign both office open space and many solutions in use. Following this trend, we have come up with a five-step program to improve office safety.

STEP 1: Temperature check

Contactless measuring of visitors and employees’ temperature is an effective way of identifying ill people to give them timely medical treatment. Moreover, this method helps limit contagious contacts and stops the disease from spreading within the office space.

Such a piece of equipment is installed at building entrances, usually where turnstiles are. While standard video camera is capable of recognizing people, thermal imaging identifies body temperature to be then displayed for each individual. Should the body temperature exceed the specified threshold – 37°C, for instance – a camera sounds an alert, and the turnstiles won’t open, even if such an employee has a valid pass. Security will be alerted as well that a person with a fever is attempting to enter the building.

Temperature scanner by NNTC

As it takes a few seconds to recognize a face, a person can pass by the turnstile cameras without stopping or slowing down, thus avoiding crowded lobbies and social distancing violations. Rest assured that measurement is precise – the error is unlikely to exceed 0.1-0.3 degrees.

STEP 2: Wear treatment

Another solution for reducing the risks for office employees is disinfection boxes. It sounds scary, but in fact, those are pretty harmless. Such boxes can be installed right at a building entrance. “Smoke on the wear” poured from the box delivers a disinfecting agent in just five seconds killing viruses on clothes, skin, and hair without harming people or damaging outfits.

STEP 3: Contactless access

No touching buttons or pass card readers is a guaranteed way to bring contact with viruses and bacteria down to zero. A facial recognition system integrated with office video surveillance instantly recognizes each employee and automatically opens the right door, while recording the date and time of a visit. The system can recognize many faces in one frame, outperforming pass readers, not to mention all these forgotten and lost cards, whose owners always block the way for others.

Remote temperature scanner and access control by NNTC

There is a wide selection of contactless biometric solutions (even 3D) to control access by recognizing face, iris, fingerprint, and palm vein patterns. Besides, you don’t need to touch anything with your palm or finger. Such systems traditionally belong to places of highly strict sanitary requirements. Nevertheless, there is every chance that we will see those more often when this pandemic is over.

STEP 4: Employee contact mapping

This is another handy IoT solution, especially relevant for manufacturing and construction sites, but large and crowded office buildings can also adapt it to control disease spread and detect contagious contacts. Once someone gets sick, contact mapping will show all interactions and help isolate both a sick person and people from their contact map, thus preventing contagion spread.

Employees get mapped in case their distance is too close

All employees have a BLE beacon device (32x37x17 mm; 5 years working time) that registers interactions between them. BLE beacon registers ID of a detected beacon, when the distance between two people is close to unsafe. Each beacon’s log is exported to a server over LTE/Wi-Fi network. A server is capable of mapping all employee’s contacts during the day. If someone is detected to be ill, all contacts from his/her map are deemed exposed and are thus isolated as well.

STEP 5: Remote work

Analysts predict that over 65% of employees will continue working remotely, even after the lockdown. This remote work option can benefit organizations, reducing office staff maintenance costs. However, you will need a remote performance monitoring solution, just to help employees keep up the good work. It can be a program remotely installed on an employee’s computer to track and log active hours, apps used, and web pages visited. Before the transition to remote work, make sure your company is ready and consider all aspects, both technological and mental.

Remote employees control example – NNTC’s solution RECA

Today, we have a rich set of tools at hand to make life better and safer, so each company can choose the most efficient and functional way to protect its employees. And we are always here to give a helping hand and do our best to cope with new challenges ahead in 2020.