The entire world hurried to minimize personal contacts in business and everyday life like mad, for the you-know-why amid you-know-what. Some companies entered sleep mode to wait for this whole thing out and hope for the better. Others have successfully switched from office to remote work and continue developing. It looks like remote work and social distancing will stick around for a few months at least.

So, let’s get excited, home office people, and welcome NNTC experts sharing professional insights and personal experience to make the move to remote work nice’n’slow.

This involves building up mental and technological fitness.

  • Mental fitness means employee’s readiness to work from home keeping robust mental health, as they set their minds on track of adapting to a new reality and maintaining productivity unaffected.
  • Technological fitness means the organization’s capacity to provide employees with everything necessary to stay in touch with both colleagues and business contacts. It helps to ensure safe and uninterrupted workflow by either getting all units prepared to remote work transition. Alternatively, timely integrating technological solutions for people to work from home as effectively as from the office.

Mental fitness

What’s the big difference, if any at all, to your mind between sitting in front of a computer in the office and at home, you might ask. Yes, it’s not a deep or skydiving experience. Home office atmosphere might seem rather relaxed since ladies kick off those high heels and gentlemen free themselves from knotting ties. Give it some time and you’ll see that working from home is a tough challenge to a mentally unprepared mind.

Daily check-ins
Talking through all to-do-jobs with a manager or team will help. Texting and typing to-do lists are as good as fifteen-minute morning briefings to stay updated on project statuses and timely notified about any process-related concerns or problems.

Workplace
Encourage your employees to arrange the workplace at home, i.e. put together a desk, chair, and set a computer to work comfortably. The workplace will help you pick up that working vibe in no time and remain focused for the rest of the day.

Multiple communication channels
Working remotely, an employee might start feeling isolated and tuned out of a work process. Staying online anytime can help close this gap. It is recommended to keep several channels of communications open and active at once: e-mail, messengers, share workspaces (Asana or Slack), and video conferences. Video conferencing has many advantages, especially for smaller groups: Visual cues allow for increased “mutual knowledge” about coworkers and help reduce the sense of isolation among teams. Video is also particularly useful for complex or sensitive conversations, as it feels more personal than written or audio-only communication [via HBR].

However, the heat of the working day can burst into 24/7 flames; therefore, remember to take a break and cool down, otherwise, you’ll simply burn out. Try to agree on precise timing with your employees and, more importantly, stick to it: the start of a working day, coffee break, lunch break, and the end of working.

Communication priorities
Set the rules of business communication beforehand; particularly, you should agree when a messenger is sufficing to address a matter and when it is urgent enough for a phone call.

Be a good listener
Listen closely to your employees to hear their concerns and opinions. When you enter the office after the lockdown, you won’t even notice how team building will have changed you, but others will.

Technological fitness

The talent of persuasion of the most brilliant speaker is powerless if the Internet has near-death experience every 20 seconds, and video presentation freezes randomly. This part covers solutions that will be useful to businesses and people developing it from home.

Online express check of the company’s readiness to work remotely
Not every business is ready to quickly switch to remote work. The solution: audit of functional business processes based on IT infrastructure data. As a result, you will get a detailed roadmap, including a list of systems that are suitable for switching to remote work, transition schedule dates, estimated cost and business effects, and recommended solution classes.

Contactless access control and visitor management
In case your company continues to work non-remotely, it’s important to find contactless ways to do day-to-day operations. For example, go through access control. With this solution, employees and guests will not need access cards anymore, and that will help control the spread of bacteria and viruses in the office. The solution based on facial recognition technology identifies a visitor against your employee database quickly and accurately and grants corresponding access to specified areas according to access level. The system is solid since there is no chance of cheating it with a picture. How? Read here.

Remote employee control
With the transition to remote work, it becomes more difficult to maintain contact with employees and monitor the effectiveness and productivity of their work. The solution will minimize the risks and losses after switching to remote work.

  • Check-in and check-out employees working remotely
  • Log breaks while working
  • Track remote user activity on applications and websites
  • Gain visibility of working hours, breaks, and absence time

Robotic process automation (RPA)
Remote work requires the automation of standard operational tasks. A corporate bot can perform hundreds of recurring and routine tasks instead of an employee, automating the execution of standard documents, certificate approval, etc. (What’s RPA? Read here).

NNTC hasn’t stopped creating solutions and products contributing to global safety and security and making life better. Recently, we announced the start of new product development (link to the news), which will help us navigate through unexpected in the time of COVID-19.

If you are interested in any solution above, feel free to email us at info@nntc.digital – we will respond in no time. If you want to keep posted about NNTC projects, you are welcome to follow us on social media. Potential partners are always welcome to write at partner@nntc.digital.

Stay safe! #WorkAtHome
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